ABSTRACT SUBMISSION GUIDELINES

KEY DATES

Sunday, November 1, 2026 | Submission Deadline

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Monday, December 14, 2026 | Notification of Acceptance

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Wednesday, February 3, 2027 | Hotel Reservation Deadline

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Sunday, February 8, 2027 | e-Posters are due to the South Texas ACS

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Friday, February 12, 2027 | abstract/speaker changes due

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Thursday, February 18, 2027 | Podium Presentations due to the South Texas ACS

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February 25-27, 2027 | South Texas Chapter ACS Annual Meeting

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ELIGIBILITY

• All surgical residents, and fellows in a general surgery or surgical specialty residency/fellowship training program in the state of Texas.
• Medical students enrolled in a medical school in Texas – with an interest in surgery.
• One of the abstract authors must be a Fellow or Associate Fellow member of the South Texas Chapter American College of Surgeons.
• All entries should represent original work done by the contestant while training in the state of Texas.

ABSTRACT SPECIFICATIONS

• Submit via this web-based submission process only.
• You may submit more than one abstract, but only the highest scoring will be accepted.
• Word Limit: (not counting abstract title, author string, or table/figure) must not exceed 250 words for the entire abstract
• Structure
  • If submitting an abstract use the following headings: Background, Objectives, Methods, Results, and Conclusion.
  • If submitting a case review use the following headings: Introduction/Objective, Case Presentation, Discussion, Conclusion
  • If submitting a video abstract, use the following headings: Background, Objective, Methods, Results, Conclusion
• Table or Figure Criteria
  • One table or figure per abstract
  • No identifying information for authors or institutions
  • Tables must not contain more than five columns or ten rows.
  • Do not submit doc or pdf files as attachments

SURGICAL VIDEOS

• The maximum length for submitted videos is seven (7) Minutes.
• A short (100-word maximum) written description of your video should be included when submitting your video abstract.
• Images and tables should not be included in the short-written description when submitting a video abstract.
• Videos must have narration in English. Without narration, it will not be considered.
• Videos may not include advertisement or promotion of products.
• DO NOT include any music and DO NOT include any video clips or other materials/media copyrighted by any entity other than yourself.

PRESENTATION

The South Texas ACS Program Committee will decide the presentation format for each accepted abstract.

• Podium presentation: 8-minute presentation (6-minute presentation; 2-minute Q&A)
• Mini Talks presentation: 5-minute presentation; 5 slides (3-minute presentation; 2-minute Q&A)
• e-Poster Presentation: 3-minute presentation within the e-Poster Breakfast Session.
• ePoster Display Only: No formal presentation. These will be on display during the meeting in the exhibit area.

All lead authors/presenters must register by Monday, January 4, 2027. We encourage a faculty representative from the lead author’s program must be present at the annual meeting to support the resident, fellow, or medical student.

No abstract or speaker changes after Friday, February 12, 2027. No changes will be accepted by email. You must fill out this abstract change form.

HOTEL

The Westin Houston Medical Center
1709 Dryden Road in Houston, Texas

Reserve by Wednesday, February 3, 2027
Room rate is $289 plus tax.

EXHIBITORS

We invite your company to participate at the 2027 South Texas Chapter American College of Surgeons Annual Meeting to be held February 25-27  at the Westin Houston Medical Center in Houston, Texas.

The South Texas Chapter, American College of Surgeons (SoTX-ACS) is a 501(c)(6) nonprofit organization of board certified surgeons who serve as a voice for all surgeons working in the frequently intense and ever-changing field of surgery.

The Annual Meeting will provide you with a unique opportunity to reach you target audience which will consist of surgeons, nurses, and hospital administrators. Our exhibit and sponsorship opportunities will allow you to connect with our members in a unique and intimate way, to provide you with the maximum return on your investment. The exhibit space will provide your company’s representatives the ability to interact with attendees throughout the meeting and breaks. We look forward to your participation and seeing you in Houston!

SPEAKER CENTER

Key Dates

COMING SOON!

Abstract Acceptance

Read the guidelines carefully – including uploading your presentation and items at the podium.

Abstract Changes

All changes to speakers and abstracts are due no later than TBA. To submit changes, click on the abstract change form button below.

Hotel Reservations

Reserve your hotel room by TBA
Visit the hotel page for the link to reserve your room.