ABSTRACT SUBMISSION GUIDELINES

KEY DATES

Sunday, November 10, 2024 – Submission Deadline

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Monday, December 9, 2024 (week of) – Notification of Acceptance

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Thursday, January 29, 2025 – Hotel Reservation Deadline

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Sunday, February 2, 2025 – e-Posters are due to the South Texas ACS

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February 20-22, 2025 – South Texas Chapter ACS Annual Meeting

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ELIGIBILITY

• All surgical residents, and fellows in a general surgery or surgical specialty residency/fellowship training program in the state of Texas.
• Medical students enrolled in a medical school in Texas – with an interest in surgery.
• One of the abstract authors must be a Fellow or Associate Fellow member of the South Texas Chapter American College of Surgeons.
• All entries should represent original work done by the contestant while training in the state of Texas.

 

ABSTRACT SPECIFICATIONS

• • Submit via this web-based submission process only.
  • You may submit more than one abstract, but only the highest scoring will be accepted. 
  • Word Limit: (not counting abstract title, author string, or table/figure) must not exceed 250 words for the entire abstract
  • Structure
    • Abstract Submission: Background, Objective, Methods, Results, and Conclusion
    • Case Report: Introduction/Objective, Case Presentation, Discussion, and Conclusion

• Table or Figure Criteria

• • One table or figure per abstract
  • No identifying information for authors or institutions
  • Tables must not contain more than five columns or ten rows.
  • Do not submit doc or pdf files as attachments

 

PRESENTATION

The South Texas ACS Program Committee will decide the presentation format for each accepted abstract.

• Podium presentation: 8-minute presentation (6-minute presentation; 2-minute Q&A)
• Mini Talks presentation: 5-minute presentation; 5 slides (3-minute presentation; 2-minute Q&A)
• e-Poster Presentation: 3-minute presentation within the e-Poster Session (Saturday morning at 7:00am)

All lead authors/presenters must register by Monday, January 6, 2025. We encourage a faculty representative from the lead author’s program must be present at the annual meeting to support the resident, fellow, or medical student.

No abstract or speaker changes after Friday, January 31, 2025. No changes will be accepted by email. You must fill out this abstract change form.

HOTEL

Westin Houston Medical Center
1709 Dryden Road
Houston, TX 77030

 

The room rate is Room rate is $285 plus tax. Last day to book your room is Wednesday, January 29, 2025.

EXHIBITORS

We invite your company to participate at the 2025 South Texas Chapter American College of Surgeons Annual Meeting to be held February 20-22, 2025 at the Westin Houston Medical Center in Houston, Texas. Click on Exhibitor Prospectus button below for additional information.

If your focus is surgery, you won’t want to miss this opportunity.

SPEAKER CENTER

Key Dates

• Friday, January 10, 2025 | Confirm your participation by registering for the Annual Meeting
• Wednesday, January 29, 2025 | Hotel Reservation Deadline
• Friday, January 31, 2025 | All changes to speakers and abstracts are due
• Sunday, February 2, 2025 | ePosters are due to the South Texas ACS
• February 20-22, 2025 | South Texas Chapter ACS Annual Meeting

Abstract Acceptance

Read the guidelines carefully – including uploading your presentation and items at the podium.

Abstract Changes

All changes to speakers and abstracts are due no later than Friday, January 31, 2025. To submit changes, click on the abstract change form button below.

Hotel Reservations

Reserve your hotel room by Wednesday, January 29, 2025.
Visit the hotel page for the link to reserve your room.